710.1R1 SCHOOL NUTRITION PROGRAM CIVIL RIGHTS COMPLAINT PROCEDURE

710.1R1 SCHOOL NUTRITION PROGRAM CIVIL RIGHTS COMPLAINT PROCEDURE

 

Procedures for Handling a Civil Rights Complaint

 

Civil rights complaints related to the National School Lunch Program, School Breakfast Program, Afterschool Care Snack Program, Summer Food Service Program, Seamless Summer Option, or Child and Adult Care Food Program are written or verbal allegations of discrimination based on USDA protected classes of race, color, national origin, sex, age, and disability.

 

Any person claiming discrimination has a right to file a complain within 180 days of the alleged discrimination.  See below for additional Iowa Civil Rights information.  A civil rights complaint based on the protected classes listed above must be forwarded to the address on the nondiscrimination statement.

 

All complaints, whether written or verbal, must be accepted by the School Food Authority (SFA)/Sponsor/Organization and forwarded to USDA at the address or link on the nondiscrimination statement within 5 calendar days of receipt.  An anonymous complaint should be handled the same way as any other.  Complaint forms may be developed, but their use cannot be required.  If the complainant makes the allegations verbally or in a telephone conversation and is reluctant or refuses to put them in writing, the person who handles the complaint must document thedescription of the complaint.

 

There must be enough information to identify the agency or individual toward which the complaint is directed and indicate the possibility of a violation.  Every effort should be made to obtain at least the following information:

  • Name, address, and telephone number or other means of contacting the complainant
  • The specific location and name of the organization delivering the program service or benefit
  • The nature of the incident(s) or action(s) that led the complainant to feel there was discrimination
  • The basis on which the complainant feels discrimination occurred (race, color, national origin, sex, age, or disability)
  • The names, titles, and addresses of people who may have knowledge of the discriminatory action(s)
  • The date(s) when the alleged discriminatory action(s) occurred or, if continuing, the duration of such action(s)

 

USDA is the cognizant agency for the Child Nutrition Programs listed and therefore is the first contact for the six protected classes listed above, for complaints received with 180 days.  Civil rights complaints must be submitted to the USDA Office of Civil Rights within five calendar days of receipt and no later thatn 180 days of the discriminatory act.  The link for submission of a complaint is program.intake@usda.gov

 

In Iowa, protected classes also include sexual orientation, gender identity, religion, or creed and complaints can be filed up to 300 days of occurrence.  The address for Iowa complaints is:  Iowa Civil Rights Commission, Grimes State Office building, 400 E. 14th St., Des Moines, IA  50319-1004; phone number 515-281-4121, 800-457-4416; website:  https://icrc.iowa.gov/