901 PUBLIC EXAMINATION OF SCHOOL DISTRICT RECORDS
Public records of the school district may be viewed by the public during the regular business hours of the administration offices of the school district. These hours are 8:00 a.m. to 4:00 p.m. Monday through Friday, except for holidays and recesses.
Persons wishing to view the school district's public records will contact the board secretary and make arrangements for the viewing. The board secretary will make arrangements for viewing the records as soon as practicable, depending on the nature of the request.
Persons may request copies of public records by telephone or in writing, including electronically. The school district may require pre-payment of the costs prior to copy and mailing.
Persons wanting copies may be assessed a reasonable fee for the copy. Persons wanting compilation of information may be assessed a fee for the time of the employee to review and compile the requested information. The district will make every effort to provide the public record requested at no cost other than copying costs for a record which teakes less than thirty minutes to produce.
Costs for legal services utilized for the redaction or review of legally protected confidential information may also be assessed to the individual requesting the records. Printing of materials for the public at the expense of the school district will only occur when the event is sponsored by the school district.
Records defined by law as confidential records are viewed or copied upon receipt of written permission by the board secretary or superintendent from the person or entity whose confidential records are being requested.
It is the responsibility of the board secretary to maintain accurate and current records of the school district. It is the responsibility of the board secretary to respond in a timely manner to requests for viewing and receiving public information of the school district.
Legal Reference: Iowa Code §§ 21.4; 22.7; 291.6
Cross Reference: 215 Board of Directors’ Records
401.5 Employee Records
506 Student Records
708 Care, Maintenance, and Disposal of School District Records
902.1 News Media Relations
Approved: 7/18/1995
Reviewed: 10/10/2002; January 10, 2008; April 11, 2012; 2/12/2020
Revised: 12/08/2005; 7/11/22