Student directory information is designed to be used internally within the school district. Directory information is defined in the annual notice. It may include the student's name, address, telephone number, date and place of birth, e-mail address, grade level, enrollment status, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, the most recent previous educational agency or institution attended by the student, student ID number, user ID or other unique personal identifier, photograph and other likeness, and other similar information. Student is defined as an enrolled individual, PK-12 including children in school district sponsored child-care programs.
Prior to developing a student directory or to giving general information to the public, parents (including parents of students open enrolled out of the school district and parents of children home schooled in the school district) will be given notice annually of the intent to develop a directory or to give out general information and have the opportunity to deny the inclusion of their child's information in the directory or in the general information about the students.
It is the responsibility of the superintendent to provide notice and to determine the method of notice that will inform parents.
Legal Reference: 20 U.S.C. § 1232g (1988).
34 C.F.R. Pt. 99, 560 - 574 (1990).
Iowa Code § 22; 622.10 (1993).
281 I.A.C. 12.3(6), 41.20.
1980 Op. Att'y Gen. 720.
Cross Reference: 501.8 Student Attendance Records
506 Student Records
901.1 Public Examination of School District Records
Approved: 8/23/94
Reviewed: 10/09/96; 2/22/00; 2/09/11; 3/08/16; 3/9/21; 8/13/24
Revised: 07/11/12
Code No. 506.2E1
AUTHORIZATION FOR RELEASING STUDENT DIRECTORY INFORMATION
The Morning Sun Community School District has adopted a policy designed to assure parents and students the full implementation, protection and enjoyment of their rights under the Family Educational Rights and Privacy Act of 1974. A copy of the school district's policy is available for review in the office of the principal of all of our schools.
This law requires the school district to designate as "directory information" any personally identifiable information taken from a student's educational records prior to making such information available to the public.
The school district has designated the following information as directory information: student's name; address and telephone number; e-mail address; grade level; enrollment status; participation in officially recognized activities and sports; dates of attendance; degrees and awards received; and other similar information. You have the right to refuse the designation of any or all of the categories of personally identifiable information as directory information with respect to your student provided that you notify the school district in writing not later than , 20 of this school year. If you desire to make such a refusal, please complete and return the slip attached to this notice.
If you have no objection to the use of student information for the educational purposes described here, you do not need to take any action.
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RETURN THIS FORM
Morning Sun Community School District
Parental Directions to Withhold Student/Directory Information for Education Purposes, for
20 - 20 school year.
Student Name: Date of Birth
School: Grade:
(Signature of Parent/Legal Guardian/Custodian of Child) (Date)
This form must be returned to your child's school no later than , 20 .
Additional forms are available at your child's school.
MORNING SUN COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS
Code No. 506.2R1
USE OF DIRECTORY INFORMATION
The student handbook or similar publication given to each student which contains general information about the school shall contain the following statement which shall be published at least annually in a prominent place or in a newspaper of general circulation in the school district:
The following information may be released to the public in regard to any individual student of the school district as needed. Any student over the age of eighteen, parent, or guardian not wanting this information released to the public must make objection in writing by September 15, to the principal. The objection needs to be renewed annually.
NAME, PARTICIPATION IN OFFICIALLY RECOGNIZED ACTIVITIES AND SPORTS, DATES OF ATTENDANCE, DEGREES AND AWARDS RECEIVED, AND OTHER SIMILAR INFORMATION.
DATED , 20 .
MORNING SUN COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS