706 PAYROLL PROCEDURES

706.1 PAYROLL PERIODS

Code No.  706.1

 

 

PAYROLL PERIODS

 

 

The payroll period for the school district shall be monthly.  Employees shall be paid on the 20th day of each month.  If this day is a holiday, recess, or weekend, the payroll shall be paid on the last working day prior to the holiday, recess or weekend.

 

It shall be the responsibility of the board secretary to issue payroll to employees in compliance with this policy.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Legal Reference:          Iowa Code §§ 20.9; 91A.2(4), .3 (1993).

 

 

Cross Reference:         706.2 Payroll Deductions

 

 

Approved        8/23/94                        Reviewed         12/08/97; 11/12/01; 10/16/06; 10/12/11; 10/11/16          Revised               

                                                            

 

 

 

MORNING SUN COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

706.2 PAYROLL DEDUCTIONS

Code No.  706.2

 

 

PAYROLL DEDUCTIONS

 

 

Ease of administration shall be the primary consideration for payroll deductions, other than those required by law.  Payroll deductions shall be made for federal income tax withholdings, Iowa income tax withholdings, social security, and the Iowa Public Employees' Retirement System.

 

Employees may elect to have payments withheld for professional dues, district-related and mutually agreed upon group insurance coverage, and/or tax sheltered annuity programs.  Requests for these deductions shall be made in writing to the superintendent.  Requests for purchase of tax-sheltered annuities may be made changed twice per year.

 

It shall be the responsibility of the superintendent to determine which additional payroll deductions will be allowed.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Legal Reference:          Iowa Code §§ 91A.2(4), .3; 294.8-.9, .15-.16; 422 (1993).

 

 

Cross Reference:         706.1 Payroll Periods

 

 

Approved        8/23/94                        Reviewed         12/08/97; 11/12/01; 10/16/06; 10/12/11; 10/11/16          Revised            

                                                            

 

 

 

MORNING SUN COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

706.3 PAY DEDUCTIONS

Policy 706.3 PAY DEDUCTIONS

The district provides leaves of absences to allow employees to be absent from work to attend to important matters outside of the workplace. As public employers, school districts are expected to record and monitor the work that employees perform and to conform to principles of public accountability in their compensation practices.

Consistent with principles of public accountability, it is the policy of the district that, when an employee is absent from work for less than one work day and the employee does not use accrued leave for such absence, the employee's pay will be reduced or the employee will be placed on leave without pay if:

  • the employee has not sought permission to use paid leave for this partial-day absence,
  • the employee has sought permission to use paid leave for this partial-day absence and permission has been denied,
  • the employee's accrued paid leave has been exhausted, or,
  • the employee chooses to use leave without pay.

In each case in which an employee is absent from work for part of a work day, a deduction from compensation will be made or the employee will be placed on leave without pay for a period of time which is equal to the employee's absence from the employee's regularly scheduled hours of work on that day.

  

Legal Reference:

29 U.S.C. Sec. 213(a) (2012)

29 C.F.R. Part 541 (2012)

 

Cross References:  409.8 Licensed Employee Unpaid Leave

                                414.8 Classified Employee Unpaid Leave

   

Approved: _____

Reviewed: _____

Revised: _____

706.3R1 PAY DEDUCTIONS REGULATION

Regulation 706.3R1 PAY DEDUCTION

The district complies with all applicable laws with respect to payment of wages and benefits to employees including laws such as the federal Fair Labor Standards Act and the Iowa Wage Payment Collection Act. The district will not make pay deductions that violate either the federal or state laws.

Any employee who believes that the district has made an inappropriate deduction or has failed to make proper payment regarding wages or benefits is encouraged to immediately consult with the appropriate supervisor. Alternatively, any employee may file a formal written complaint with the (choose one) [  Superintendent, Business Manager, Board Secretary  ]. Within 15 business days of receiving the complaint, the (choose one) [  Superintendent, Business Manager, Board Secretary  ] will make a determination as to whether the pay deductions were appropriate and provide the employee with a written response that may include reimbursement for any pay deductions that were not appropriately made.

This complaint procedure is available in addition to any other complaint process that also may be available to employees.